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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

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Department Name and Location - College of Education and Human Services, Dean’s Office - Wham Education Building, Room 115

% of Time - 50%

Job Description -Perform various tasks and responsibilities in accounting and human resources work. 

Examples:  Review and learn various procedures and systems.  Prepare/revise procedure manuals. Review and edit various forms for processing as well as prepare paperwork as requested. Order and reconcile various products and services as required. Other duties as assigned or needed.

Qualifications - Incumbent should have skills that include the following:

1)       Detailed oriented with ability to audit materials.

2)       Analytical thinking and problem solving aptitude

3)       Great customer service skills

Strong math and writing skills

Time Period of Position - Fall 2016 semester with continued reappointment with good performance in position.

How to Apply -Complete application at the Dean’s Office in Wham Building, room 115. Application is at the reception desk.

Deadline to Apply - June 17, 2016 or until filled

Number of Positions - 1


Department Name and Location -Saluki Summer Bridge – Woody Hall, C-309

% of Time - 50%

Job Description - This position is responsible for mentoring, case management, meeting one-on-one with students, attending events, and supervising activities for students who have participated in the summer bridge program.

Qualifications - Must be enrolled in SIUC Graduate School for the 2016-2017 academic school year.

Time Period of Position - Academic year 2016-2017

How to Apply - Send a resume and cover letter to jwalls@siu.edu

Deadline to Apply - June 17, 2016

Number of Positions - 1


Department Name and Location - College of Business Student Services – Advisement Office

% of Time - 50%

Job Description -

Primary responsibilities will be providing support for the Chief Academic Advisor and the Advisement Office.

This would include assisting with day-to-day operations of the office, processing various forms (Change of Major/Minors, CRF’s, Adjustment of Maximum Hours, Registration Overrides, Admission Decisions, etc.), management of New Student Orientation days, coordination of Honors Day, assist with College of Business Scholarships, supervision of general advisement email, outreach to students for registration/retention purposes, updating transfer equivalency sheets, training and management of new and continuing student workers, and other duties as assigned.

Qualifications - 

Admittance into one of the Master’s programs offered by SIU, with a preference for Accounting or Business degree. An undergraduate degree in business from SIU is also preferred. Preferred is previous student worker experience in an advisement office. Students must have great communication skills, organizational skills, Excel and Word skills, and a good knowledge of SIU College of Business.

Time Period of Position - Summer 2016. Possibly  renewable for Fall 16/Spring 17. Contingent upon funding and performance.

How to Apply -

Please send resume and cover letter to Bridgette Sargent, Chief Academic Advisor, bsargent@business.siu.edu.

Resume should include contact information for 3 professional references.

No phone calls or office visits will be accepted.

Deadline to Apply - May 25, 2016 or until  filled.

Number of Positions - 1


Department Name and Location - College of Business, Graduate Programs Office

% of Time - 50%

Job Description - The Graduate Assistant will provide assistance to College of Business staff.  Typical responsibilities include…

  • Correspond with MBA, Online MBA, & PhD students and faculty.
  • Process applications and admissions for both MBA and online MBA program in a timely manner.
  • Manage multiple databases for daily use and report tracking.
  • First point of contact for all walk-ins and phone calls answering general questions about the Graduate Programs office.
  • Schedule advisement appointments for both the Director of Recruitment & Admissions.  
  • Coordinate Student Issues with Desire 2 Learn from the Online MBA program.

Qualifications - 

  • Graduate student at SIU in or entering the MBA program
  • Working knowledge of computers and proficient in Microsoft Office software.
  • Must be self-starter with excellent written and verbal skills.
  • Must be energetic and hard working.
  • Must have excellent time management and organization skills.
  • Must have attention to detail with the ability to multi-task.
  • Must be customer service oriented.
  • Preferred Qualifications:
  • Must have time blocks available M-F in four hour intervals five days per week.
  • Graduate of the College of Business undergraduate program.

Those applicants with at least 1 year or longer left in their program.

Time Period of Position - Summer 2016

How to Apply -

NO WALK-INS OR PHONE CALLS PLEASE. Forward letter of interest, a current resume, and the names and addresses of three references to jreece@business.siu.edu

Be specific about which position you are applying.

Or:

College of Business, MC 4625

Attn: Jeffery Reece

Southern Illinois University

1025 Lincoln Drive

Carbondale, IL 62901

Deadline to Apply - May 25, 2016 or until  filled.

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Boydston Center

% of Time - 50%

Job Description -

Primary responsibilities will be providing athletic training services for an assigned sport intercollegiate sport at Southern Illinois University Carbondale including travel.  Assist with day-to-day operation of athletic training room. Assist with inventory and other administrative duties.

Qualifications - 

The successful candidate will be NATABOC-certified or eligible, IL licensed or eligible.  Applicants must secure admission to one of the graduate programs offered by the Graduate School at SIU Carbondale prior to start date.

Time Period of Position - Position starting Summer semester 

How to Apply -

Send letter of interest, resume, unofficial transcripts, and 3 references to:

Kristen Trotter, ATC

Intereim Ass't AD- Sports Medicine

Lingle Hall

Carbondale, IL 62901-66201

ktrotter@siu.edu

Deadline to Apply - May 24, 2016 or until positions are filled.

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Troutt-Wittmann Academic Center

% of Time - 50%

Job Description -

The academic graduate assistant will work with a select group of student-athletes under the direction supervision of the Assistant Athletic Director.  During regularly scheduled hours, the academic graduate assistant will provide academic support and mentoring to student-athletes.  The academic graduate assistant will also provide assistance to the Student Athlete Advisory Committee (SAAC), a registered student organization on campus.  Additional responsibilities include facilitating educational programming, organizing community service opportunities and implementing new programming for student-athletes.  Evening and weekend hours required. 

Qualifications - In order to be considered for this position, individuals must

 ■     Be admitted to a graduate program at SIU Carbondale

 ■     Demonstrate a strong commitment to the educational success of student-athletes.

 ■     Ability to multi-task in highly demanding office environment

 ■     Demonstrate high motivation, strong interpersonal skills, professionalism and proficiency in Microsoft Office.

Time Period of Position - To begin summer 2016

How to Apply -

Email cover letter, a current resume and the names and contact information of three references to Liz Jordan, Academic Advisor at lizz4286@siu.edu.   No Phone calls or Walk Ins.

Deadline to Apply - May 24, 2016

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Lingle Hall

% of Time - 50%

Job Description -

Duties include, but are not limited to, assisting with increasing the Saluki Athletic Scholarship Fund monetary value through donations, creating and implementing strategies to increase donations, assisting with graphic design, planning events catered around athletic outings, and hosting events during athletic outings.

Qualifications -

Admitted to a graduate program at SIU. Business background with prior experience in sales and fundraising preferred.

Time Period of Position - Summer 2016

How to Apply -

Send cover letter, resume, and references to Jason Fairfield at jason.fairfield@siu.edu

Please no drop ins or phone calls

Deadline to Apply - May 9, 2016

Number of Positions - 1


Department Name and Location - Fraternity & Sorority Life

% of Time - 25%

Job Description -

Graduate Assistants will participate in a rotation of assignments to provide them with a broad experience base within the various functions of the fraternity and sorority advising profession. The rotation is designed to begin developing Graduate Assistance along the Association of Fraternity & Sorority Advisors Core Competencies for Excellence in the Profession. The rotation will include:

  • Advise, coordinate, & promote fraternities & sororities (fsl.siu.edu) & their programs, including advising one of the following councils: Interfraternity Council, Panhellenic Association, or Multicultural Greek Council.
  • Assist the Fraternity and Sorority Life team in planning, implementing and evaluating various programs and activities.
  • Advise/attend meetings of governing councils and honor societies
  • Assist in organizing and facilitating officer training and transition retreats.
  • Assist in gathering data and preparing reports related to our student population.
  • Assist chapters in understanding the Greek Standards criteria and in developing action plans to achieve goals related to Greek Standards.
  • Present events for chapter officers (treasurers, social chairs, scholarship chairs, new member educators, etc.) as well as general presentations on topics such as hazing, public relations, risk management, goal setting, etc.
  • Assist in planning major events such as Recruitment Activities, Greek Sing, Variety Show, Greek Week, Greek Awards, etc.
  • Assist in the Greek Standards evaluations. 
  • Help with any other task as needed.

Qualifications -

Significant previous Fraternity/Sorority leadership experience in chapter or council is preferred.  Applicants should be currently enrolled or be granted admission to SIU graduate program, have strong oral & written communication skills, demonstrated leadership skills, positive attitude, willingness to work in a team environment, & the ability to work varied hours in response to changing program activity schedules. Preference to candidates in College Student Personnel or educational related graduate program.

Time Period of Position -

3 months.  Beginning date is March 7, 2016 and Ending on May 14, 2016.

How to Apply -

Submit a cover letter, names of 3 references, & resume to vmanne@siu.edu.

Deadline to Apply - Deadline to apply: until the position is filled.

Number of Positions - 1