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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

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Department Name and Location – Achieve Program

% of Time - 50%

Job Description – Case management and supervision of students with learning disabilities and differences. Duties include tracking of academic progress, regular communication with instructors, advisors, parents, and students. Assist with reading, writing, and teaching students effective study strategies and skills. Provide organizational assistance and time management solutions. Weekly meetings with students for planning and follow-up. Respond in timely and efficient manner to student issues as they arise. General office duties including regular computer use, maintaining detailed logs, and professional report writing.


  • Graduate student at SIUC
  • GPA 3.0 or above (undergraduate or graduate)
  • Excellent command of oral and written English language
  • Effective communication skills
  • Ability to interact with diverse populations
  • Good customer service skills
  • Good time management
  • Organizational skills
  • Must have time and cognitive flexibility to resolve issues and provide solution to students
  • Must be available to work blocks Monday through Friday totaling 20 hours a week.
  • Preference given to those with experience working with LD populations. 

Time Period of Position – Aug 7 -  Dec 22, 2017

Must meet Graduate School requirements for registration for any semester to hold contract.  Contracts for subsequent semesters dependent on performance and department need.

How to Apply – Send cover letter, resume, unofficial copies of transcripts, and contact information for three references.
Mail: Achieve Program
Dr. Arlene Tan
Southern Illinois University
870 Lincoln Drive MC 6832
Carbondale, IL 62901

Or Hand deliver: NW Annex, Bldg C Room 123
Previous applicants need not apply again.

Deadline to Apply – Feb 15, 2017

Number of Positions – 4-5

Department Name and Location – Sustainability Office, Student Center

% of Time - 50%

Job Description – Sustainability Specialist, Responsibilities include:

  • Develop and implement events and programming to engage students, faculty, and staff in sustainability.
  • Help raise awareness of social change within daily decision-making.
  • Support sustainability communication and marketing.
  • Coordinate volunteers.
  • Support campus waste diversion and energy reduction efforts.
  • Analyze/assess campus data
  • Prepare graphs/table and presentations that summarize and highlight data   
  • Other duties as assigned

Qualifications- Excellent interpersonal and presentation skills, excellent written and oral communication skills, availability to work some nights and weekends, understanding of environmental, economic, and social issues related to energy use, water conservation, transportation, and waste management, experience in creating work teams or programs, able to adapt to a changing environment with competing priorities.

Time Period of Position – Spring 2017

How to Apply – Please email resume, cover letter, and examples of work to:

Geory Kurtzhals, Sustainability with “Sustainability Specialist GA Applicant” in the subject line.

Deadline to Apply – Open until filled

Number of Positions – 1-2

Department Name and Location –  Dean of Students – Student Services Building

% of Time - 50%

Job Description –Graduate assistant primary responsibilities include staffing the front office; responding to student inquiries by phone, email, or in person; and providing information about campus resources and support to students.  Responsibilities also include student outreach, student-centered programming, representation of office at new student orientation/open houses, and student communication including website maintenance and social media planning.

Qualifications- Applicants must have understanding of the unique needs of adult learners and parenting students, and have the skills necessary to fulfill the position’s responsibilities.

Time Period of Position – Spring 2017

How to Apply – Email a cover letter and resume (including contact information for three references) detailing how the applicant meets the required criteria to

Deadline to Apply –January 31, 2017

Number of Positions – 1

Department Name and Location –  Provost and Vice Chancellor for Academic Affairs, Anthony Hall, Room 125

% of Time - 50%

Job Description –Will assist with collection, “cleaning”, organization and analysis of data associated with academic planning in the Provost area. 

Qualifications- must have EXCELLENT data manipulation and data analysis skills (e.g., Excel, SPSS/SAS). 

Time Period of Position – 1/24/17-5/12/17


Submit cover letter, resume, class schedule and three references to Matt Martin, at

Deadline to Apply –January 23, 2017

Number of Positions – 1

Department Name and Location –  Center for International Education

% of Time - 50%

Job Description – Graduate assistant will work under the direct supervision of the International Admissions Officer. Primary responsibilities include responding to prospective student email inquiries, working with multiple databases, and direct interaction with students and scholars both electronically and in person. Additional responsibilities include assisting with new international student/scholar orientation, webpage management, immigration compliance, and social media management. This position would be beneficial to a student interested in fields like: Higher Education Administration, Public Administration, International Student and Scholar Services, and Communication Studies. 


1) Must be a current SIU graduate/Ph.D. student and enrolled in the spring 2017 term

2) Must be available during breaks and summer semester

3) Strong written and verbal English communication skills are required

4) Must be comfortable and competent in communicating with students from 100+ countries

5) Prior experience working in an office setting must be demonstrated

6) Strong computer skills including Microsoft office suite, adobe programs, and database management are preferred

7) Fluency in a second language is preferred.

Time Period of Position – January 2017 -  May 2017 (may be renewed)

How to Apply – Email a resume and cover letter detailing how the student meets the required criteria

 No phone calls or walk-ins please.

Eligible students will be contacted for an interview and will be required to supply 3 academic or professional references.

Deadline to Apply –January 24, 2017

Number of Positions – 1

Department Name and Location – Intercollegiate Athletics, Lingle Hall 

% of Time - 50%

Job Description –

  • Assist the Head Track and Field Coach in all assigned administrative operations of the track and field program.  Must adhere to all departmental policies and procedures, as well as the rules and regulations of the university, the Missouri Valley Conference and the NCAA.
  • Help coordinate travel arrangements for teams, including scheduling team travel to away events, negotiating hotel accommodations and securing group transportation.  Aid in determining schedules and itineraries for trips, develop rooming lists and supervise per diem payments.
  • Assist in meet management (for track and field/cross country home competitions), facility management, equipment distribution, and alumni relations.
  • Prepare required compliance reports on behalf of coaching staff. 
  • At the direction of the coaching staff, coordinates recruiting visits, including schedules, hotel and meal arrangements.
  • Other duties as assigned by the Head Coach.

Qualifications- SIUC graduate student admitted to a graduate program.

The candidate must have high motivation with a capacity for hard work. The ability to interact comfortably with those individuals and constituency groups (student-athletes, alumni, coaches, parents, etc.) that are crucial to the SIU Track & Field program. Ability to work independently and with minimal supervision, ability to handle sensitive information, and assist with basic office duties as assigned by staff. Excellent communication and organizational skills required. Prior experience with track and field programs is preferred, as well as knowledge of NCAA rules.

Time Period of Position – Spring 2017, with the possibility of renewal

How to Apply – Candidates are required to submit the following:

  • Resume
  • Cover Letter
  • Contact information for 2 professional references

Please send to:

Kathleen Raske
Intercollegiate Athletics
Track & Field Office - 128 Lingle
Mailcode 6620
Southern Illinois University
Carbondale, IL   62901

Or via email

Please no phone calls or email submissions

Deadline to Apply –January 18th, 2017 or until the position is filled

Number of Positions – 1

Department Name and Location –University Communications and Marketing, Web Communications, 106 Beimfohr Hall

% of Time - 50%

Job Description – The graduate assistant will be responsible for working with members of the campus community to convert websites to an updated template on the Cascade Content Management System, lead customer service and support efforts, organize trainings, train website owners, as well as work to help SIU websites meet accessibility laws. The graduate assistant will lead the student Web Team, a team of 6 undergraduate student employees, and will be directly supervised by the Webmaster and Lead Web Strategist.

Qualifications- Must be a current SIU graduate student and enrolled in the fall 2016 term. Previous experience with writing, marketing, and/or websites preferred. This position requires a person who is punctual and responsible with excellent communication skills as well as writing and proofreading ability who is flexible and able to lead a team. The employee will be required to multi-task in a fast-paced, always changing environment.

Time Period of Position – Begins Spring Semester 1/3/17 to 5/12/17

How to Apply –Email a resume and cover letter to

Deadline to Apply –January 19 or until filled

Number of Positions – 1

Department Name and Location – Registrar’s Office - Student Services Building

% of Time - 50%

Job Description –

  • Assist in processing course request forms for current term
  • Assist students, parents, and staff with registration and billing problems
  • Verify student enrollment
  • Consult with parents, students, and general public concerning University policy, procedures, deadlines, and tuition and fees
  • Assist in the processing of major change forms and withdrawals prior to the beginning of the term
  • Assist student employees with problems with day-to-day processing and phone calls


  • Must be a SIU graduate student admitted to a graduate program at SIU
  • Must have experience in maintaining student records
  • Must have experience with Banner computer system
  • Ability to grasp area functions and how they relate to other areas within the office and University
  • Ability to train and supervise student workers

Time Period of Position – January 3, 2017-May 15, 2017

How to Apply – Please send cover letter, resume and three references to: No walk ins or phone calls.

Deadline to Apply – December 21, 2016 or until position is filled.

Number of Positions – 1