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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

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Department Name and Location - College of Education and Human Services - Dean’s Office -  Wham Education Building, Room 115

% of Time - 25%

Job Description - Perform various tasks and responsibilities in accounting and human resources work.  Examples:  Review and learn various procedures and systems.  Prepare/revise procedure manuals. Review and edit various forms for processing as well as prepare paperwork as requested. Order and reconcile various products and services as required.  Other duties as assigned or needed.

Qualifications - Incumbent should have skills that include the following:

  1. Detailed oriented with ability to audit materials.
  2. Analytical thinking and problem solving aptitude
  3. Great customer service skills
  4. Strong math and writing skills

Time Period of Position - Remaining Fall 2014 semester with continued reappointment with good performance in position.

How to Apply - Complete application at the Dean’s Office in Wham, Room 115.  Application is at the reception desk.

Deadline to Apply - November 14, 2014 or until filled

Number of Positions - 1


Department Name and Location - Disability Support Services

% of Time - 50%

Job Description - 

  • Assist with technological support for students registered with Student Disability Services for a variety of disability services (e.g., alternative test-taking, in-class note taking, computer transcribing, and media conversion).
  • Assist with text conversion and assistive technology lab/offices and ensure alternative print access to all eligible students with disabilities in a timely fashion.  Maintain electronic database of accessible books for text conversion library.
  • Open cases and provide caseload management and services predominantly for students with needs related to technology.
  • Provide training to students with disabilities on how to convert their own materials into alternative text.
  • Other duties as assigned.
  • Assist with software maintenance

Qualifications -

  1. Must be admitted to the Graduate School at SIU Carbondale in pursuit of a Master’s degree.
  2. Must have a GPA of at least 3.2.
  3. Strong understanding of basic computer skills
  4. Should be extremely organized and detail-oriented with strong written and verbal communication skills.
  5. Needs to show a high level of initiative and self-motivation.

Time Period of Position - January, 2015 - August, 2015

How to Apply - Submit a resume and contact information for three references to Sam Goodin at sgoodin@siu.edu.

Deadline to Apply - November 30, 2014

Number of Positions - 1


Department Name and Location - Disability Support Services

% of Time - 50%

Job Description - 

  • Open cases and provide caseload management and services
  • Provide pre-admit/pre-enrollment planning services for prospective and newly admitted students
  • Plan and conduct collaborative programs or presentations
  • Evaluates, verifies, and interprets documentation from various professionals to determine eligibility for services and accommodations
  • Assist with training faculty and departments on disability awareness

Qualifications -

  1. Must be admitted to the Graduate School at SIU Carbondale in pursuit of a Master’s degree in Psychology or Rehabilitation
  2. Should be extremely organized and detail-oriented with strong written and verbal communication skills.
  3. Needs to show a high level of initiative and self-motivation.

Time Period of Position - January, 2015 - December, 2015

How to Apply - Submit a resume and contact information for three references to Sam Goodin at sgoodin@siu.edu.

Deadline to Apply - November 30, 2014

Number of Positions - 1


Department Name and Location - Physics; 1245 Lincoln Drive, Room 483

% of Time - 25%

Job Description -  Working with Professor to recycle and shred sensitive material and rehome various books

Qualifications - Graduate Student

Time Period of Position - Nov-Dec 2014

How to Apply - Phone Physics Office 453-1054

Deadline to Apply - 15 Nov 2014

Number of Positions - 1


Department Name and Location - Workforce Education and Development - Pulliam 212

% of Time - 25%

Job Description -  Provide support to director, academic advisor, and technical training evaluator of WED's Off-Campus Degree Program (OCDP). Position consists of primarily clerical and data entry tasks; proof-reading. May be asked to attend various monthly meetings as necessary. Other related tasks as required.

Qualifications - Must be a doctoral student with at least one degree in Workforce Education and Development (or related field), OR second-year Master's student with at least one degree in Workforce Education and Development (or related field).  Must be able to follow policy and procedure protocols, pay attention to detail, problem-solve, work individually as well as part of a team, and must have good interpersonal and phone skills.

Time Period of Position - Spring 2015

How to Apply - Complete the application at the following link: http://ehs.siu.edu/wed/_common/documents/graduate/wed-ga-application-form.pdf and submit with your resume and three reference letters to Liz Lentz-Hees at elhees@siu.edu or in person at Pulliam 212.

Deadline to Apply - Monday, December 1, 2014

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics - Lingle Hall

% of Time - 50%

Job Description - Duties include, but are not limited to, reserving tickets and processing payments, assisting with supervising student workers, daily deposits for ticketed events, set-up of mobile ticketing locations at ticketed events where there is no box office, reconciling deposits to AIS reports, data entry.

Qualifications - Admitted to a graduate program at SIU.  Preferably experienced with Neulion Ticketing System and Excel.

Time Period of Position - Begins Spring Semester, renewable for 2nd year

How to Apply - Send cover letter, resume, and references to Cristina Pisoni at cpsioni@siu.edu.

Deadline to Apply - November 15, 2014

Number of Positions - 1


Department Name and Location - Undergraduate Admissions, Student Services Building

% of Time - 25%

Job Description -  The Graduate Assistant for Undergraduate Admissions will support new student recruitment. With this position comes the responsibility of compiling data for weekly reports using the Customer Relationship Management (CRM) tool Connect, utilizing SIU’s Student Information System (Banner), data entry, coordinating mailings, etc. This position requires a very detailed oriented person. Other daily job tasks will include answering phone calls, handling and distributing office paperwork. This position requires a set schedule where he/she can work a few hours each day of the week (M-F).

Qualifications -

Required Qualifications:

1) Must be admitted to the Graduate School at SIU Carbondale in pursuit of a Master’s degree.

2) Must have a GPA of at least 3.2.

3) Strong understanding of basic computer skills (Microsoft Excel and Microsoft Word)

4) Should be extremely organized and detail-oriented with strong written and verbal communication skills.

5) Needs to show a high level of initiative and self motivation.

Preferred Qualifications:

1) Demonstrated skill in data management and analysis.

2) Experience with a Customer Relationship Management System and Banner.

3) Knowledge or familiarity with student recruitment or new student orientation.

4) Previous experience in a data and/or secretarial position.

Time Period of Position - January, 2015 - May, 2015

How to Apply -  No phone calls please.  Submit a resume and contact information for three references to Seiquest Williams at admsiuc@siu.edu.

Deadline to Apply - November 14, 2014

Number of Positions - 1


Department Name and Location - Career Services, Student Services Building Suite 0179

% of Time - 50% (20 hr/week)

Job Description -  Responsibilities include meeting with students to assist with writing resumes, cover letters, interviewing skills, job and internship searches, career counseling and other employment service related assistance.  GAs conduct mock interviews, give oral presentations to classes and student organizations on various employment topics, and assist with job fairs, workshops, open houses, NSOs and other special events hosted by Career Services.

Qualifications -

  • Admission to Graduate School and acceptance (pending applications considered) into one of the following academic degree programs: Educational Psychology, College Student Personnel, WED-Human Resources
  • Must have strong written and verbal communication skills (English) as GAs frequently edit the writing of students and alums.
  • Must have a positive attitude and enjoy working one-on-one with students and alumni needing assistance. 
  • Must be available some evening hours.

Time Period of Position - January 5, 2015 - June 30, 2016

How to Apply - Send cover letter, resume, the names and contact information of 3 professional references to:  Jaime Conley-Holt, SIU Career Services, 1263 Lincoln Drive, MC 4703, SIU, Carbondale, IL.  Please no phone calls or email submissions.

Deadline to Apply - November 7, 2014

Number of Positions - 1


Department Name and Location - Graduate School - Student Services Building

% of Time - 50%

Job Description -  Clerical support

Qualifications - Working knowledge of Banner, Word (including mail merge), Xtender, and general office practices and machines.  Must be organized, accurate and able to work with minimal supervision.

Time Period of Position - Spring 2015

How to Apply - Mail resume to Nancy Vorhees, Graduate School, Mail Code 4716

Deadline to Apply - November 5, 2014

Number of Positions - 1