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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

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Department Name and Location - University College - Student Services 375

% of Time - 50%

Job Description

The graduate student works under the supervision of the Dean of University College (UC) and works collaboratively with the University College directors, administrative assistants, graduate assistants, and student employees. The graduate assistant must be self-motivated, dependable, detail oriented and able to adapt to and thrive in a fast-paced and evolving work environment.  The ability to maintain confidentiality is mandatory.  This position provides assistance to the Office of the Dean as well as the Office of the Assistant Dean, including but not limited to clerical duties, research projects and presentations, and training program design and delivery. Additional responsibilities will be assigned as needed. 

Qualifications

A bachelor’s or master’s degree in Business, Education, or a related field. Evidence of strong oral and written skills required. Student must be enthusiastic, organized, responsible, and able to work both with a team and independently. Experience in communication campaigns, marketing, and/or event coordination is preferred. Website maintenance and working knowledge of Cascade Server (SIU’s website content management system) is a plus. Specific office skills required include experience with Microsoft Office, social media platforms, and working knowledge of office machines such as copier/scanner/fax.

Time Period of Position –  Contract is for the Fall 2016 semester, with renewal contingent upon performance and funding; Student must be admitted by the Graduate School and enrolled in courses for the Fall 2016 semester. 

How to Apply – NO PHONE CALLS OR WALK-INS ACCEPTED. Email salukifirstyear@siu.edu for an application.  Submit application materials to univcoll@siu.edu, University College, 1263 Lincoln Drive, Student Services 375, MC 4525, Carbondale, IL 62901.

Deadline to Apply – Deadline for application submission is 4:30 p.m. on Thursday, August 11, 2016.

Number of Positions - 1


Department Name and Location - Veteran Services

% of Time - 25%

Job Description

Assist Transitioning and Returning students in processing Veteran Education Benefits paperwork.  Advise and assist students in meeting academic goals.

Qualifications

Experience working with GI Bill and Illinois Student Assistance Commission Education Benefit Programs.  Prefer veteran or military family member.

Time Period of Position – Fall Semester

How to Apply – Contact Paul Copeland at paul.copeland@siu.edu

Deadline to Apply – 8/14/16

Number of Positions - 1


Department Name and Location - SIU Alumni Association 1235 Douglas Dr. Carbondale, IL  Colyer Hall

% of Time - 25%

Job Description

SIU Alumni Association is currently seeking a graduate student to oversee and manage daily duties with in the accounting department.

Duties will include but are not limited to:

  • Reconcile internal billing with the university, bank statements, and general ledger review.
  • Manages dues sharing accounts.
  • Prepares monthly journal entries for the general ledger reconciliation.
  • Assists with maintaining budget and financial statements.

Qualifications

  • Admitted to a Master's program at SIU, preference for Accountancy and Business Administration students.
  • Accounting degree at SIU
  • Strong data collection and assessment skills. Advanced Excel skills
  • QuickBooks database experience and/or a quick learner.
  • Working knowledge of computers and proficient in Microsoft Office software
  • Must be a self-starter with excellent written and verbal skills
  • Must be energetic and hard working
  • Excellent time management and organizational skills
  • Attention to detail is key

Time Period of Position - August 8, 2016 - Spring 2017

How to Apply -

Email letter of interest, resume and all available class schedules to:desireec@alumni.siu.edu

Deadline to Apply - August 5th, 2016

Number of Positions - 1


Department Name and Location - College of Business -- (Career Services)

% of Time - 50%

Job Description -

Placement Center: GA's responsibilities include, but are not limited to: meeting with students to assist with writing resumes, cover letters, interviewing skills, job and internship searches, career counseling and other employment service related assistance. GA's conduct mock interviews, give oral presenstations to classes and RSO's on various employment topics, and assist with job fairs, workshops, and other special events. Other duties as assigned by CoB Career Services director.

Qualifications -

  • Admitted to a Master's program at SIU, preference for Accountancy and Business Administration students and those who completed a business degree at SIU
  • Strong data collection and assessment skills. Advanced Excel skills
  • Working knowledge of computers and proficient in Microsoft Office software
  • Must be a self-starter with excellent written and verbal skills
  • Must be energetic and hard working
  • Personable and able to build relationships quickly
  • Excellent time management and organizational skills
  • Attention to detail is key
  • Required to work some evening and weekend hours. There is possibility of travel

Time Period of Position - Fall 2016

How to Apply -

NO WALK-INS OR PHONE CALLS PLEASE. Forward a letter of interest, a current resume, and the names, addresses and plhone numbers of three references to: dana.lewis@business.siu.edu or

College of Business, Mail Code 4619

Attn: Danna Lewis

Southern Illinois University

1025 Lincoln Drive

Carbondale, IL 62901

Deadline to Apply - August 3rd, 2016

Number of Positions - 3-4


Department Name and Location - College of Business –- (Enrollment Management)

% of Time - 50%

Job Description -

Enrollment Management: GA responsibilities include, but are not limited to: assist in the day-to-day operations of the office, prospective student visits, representing the CoB at recruitment events, supporting at-risk students and working other CoB events as needed. Other general duties as assigned by CoB EM director.

Qualifications -

  • Admitted to a Master’s program at SIU, preference for Accountancy and Business Administration students and those who completed a business undergraduate degree at SIU
  • Strong data collection and assessment skills. Advanced Excel skills.
  • Working knowledge of computers and proficient in Microsoft Office software.
  • Must be self-starter with excellent written and verbal skills.
  • Must be energetic and hard working.
  • Personable and able to build relationships quickly.
  • Strong knowledge of social media.
  • Excellent time management and organizational skills.
  • Attention to detail is key.
  • Required to work some evening and weekend hours. There is a possibility of travel.

Time Period of Position - Fall 2016

How to Apply -

NO WALK-INS OR PHONE CALLS PLEASE.  Forward a letter of interest, a current resume, and the names, addresses and phone numbers of three references to:  rrichey@business.siu.edu or:

College of Business, Mail Code 4619

Attn:  Rachel Richey

Southern Illinois University

1025 Lincoln Drive

Carbondale, IL  62901

Deadline to Apply - August 3, 2016

Number of Positions - 1


Department Name and Location - College of Business –- (Dean's Office)

% of Time - 50%

Job Description -

Dean’s Office: GA responsibilities include, but are not limited to: writing press releases and news articles, updating CoB social media site, assisting in creation of promotional materials (Photo/video/graphic design), and working at various CoB events.

Qualifications -

  • Admitted to a Master’s program at SIU
  • Strong data collection and assessment skills. Advanced Excel skills.
  • Working knowledge of computers and proficient in Microsoft Office software.
  • Must be self-starter with excellent written and verbal skills.
  • Must be energetic and hard working.
  • Personable and able to build relationships quickly.
  • Strong knowledge of social media.
  • Excellent time management and organizational skills.
  • Attention to detail is key.
  • Required to work some evening and weekend hours. There is a possibility of travel.
Time Period of Position - Fall 2016

How to Apply -

NO WALK-INS OR PHONE CALLS PLEASE.  Forward a letter of interest, a current resume, and the names, addresses and phone numbers of three references to:  hwillis@business.siu.edu or:

College of Business, Mail Code 4619

Attn:  Heather Willis

Southern Illinois University

1025 Lincoln Drive

Carbondale, IL  62901

Deadline to Apply - August 3, 2016

Number of Positions - 1


Department Name and Location - Office of Student Engagement – SIU Student Center

% of Time - 50%

Job Description -

This Graduate Assistant works under the direct supervision of the Associate Director, Student Center Programs.  

Their primary responsibilities include:

  • Facilitate the development and implementation of a broad and diverse range of annual programs and events.
  • Create and implement new programming initiatives in conjunction with existing Student Center departments and tenants (Book Store, Bowling & Billiards, Craft Shop, Dining, Marketing & Graphics and the University Programming Office, etc.) and external constituents (Student Groups, Campus Departments, etc.) as needed.
  • Recruit, train and supervise the Student Center Ambassadors
  • Develop a working understanding of the diverse needs of the entire campus community and develop programs and events that meet these needs.

Other duties as assigned

Qualifications -

Graduate Assistant for Programming must be:

  1. An unconditionally admitted Graduate Student at SIU Carbondale
  2. Demonstrate strong commitment and proficiency for student programs
  3. Prior experience with leadership development, program planning, student organizations (preferably Print, on-line, TV and Radio), marketing, event management and/or assessment
  4. Highly motivated, organized, patient and collaborative
  5. Demonstrate high motivation, good interpersonal skills, flexibility and ability to strive in fast-paced environment

Excellent written and verbal skills; Proficiency with latest social media is a plus willingness to work nights and weekends as needed

Time Period of Position - Position is available beginning August 10, 2016 (Fall) – May 13, 2017 (Spring)

How to Apply -

To apply, please forward a complete application packet containing the following:

  1. letter of intent
  2. current resume
  3. three references (names, addresses, contact email and phone number)

Forward to:

Graduate Assistant Search Committee

Office of Student Engagement

3rd Floor – Mail Code 4428

Southern Illinois University Carbondale, 1255 Lincoln Drive, Carbondale, IL 62901-4428.

Electronic applications may be submitted to vmanne@siu.edu

Deadline to Apply - August 5, 2016 or until the position is filled.

Number of Positions - 1


Department Name and Location - Office of Student Engagement – SIU Student Center

% of Time - 50%

Job Description -

This Graduate Assistant works under the direct supervision of the Associate Director, Student Center Programs.  

Their primary responsibilities include:

  • Facilitate the development and implementation of a broad and diverse range of annual programs and events.
  • Create and implement new programming initiatives in conjunction with existing Student Center departments and tenants (Book Store, Bowling & Billiards, Craft Shop, Dining, Marketing & Graphics and the University Programming Office, etc.) and external constituents (Student Groups, Campus Departments, etc.) as needed.
  • Recruit, train and supervise the Student Center Ambassadors
  • Develop a working understanding of the diverse needs of the entire campus community and develop programs and events that meet these needs.
Other duties as assigned

Qualifications -

Graduate Assistant for Programming must be:

  1. An unconditionally admitted Graduate Student at SIU Carbondale
  2. Demonstrate strong commitment and proficiency for student programs
  3. Prior experience with leadership development, program planning, student organizations (preferably Print, on-line, TV and Radio), marketing, event management and/or assessment
  4. Highly motivated, organized, patient and collaborative
  5. Demonstrate high motivation, good interpersonal skills, flexibility and ability to strive in fast-paced environment
Excellent written and verbal skills; Proficiency with latest social media is a plus willingness to work nights and weekends as needed

Time Period of Position - Position is available beginning August 10, 2016 (Fall) – May 13, 2017 (Spring)

How to Apply -

To apply, please forward a complete application packet containing the following:

  1. letter of intent
  2. current resume
  3. three references (names, addresses, contact email and phone number)

Forward to:

Graduate Assistant Search Committee

Office of Student Engagement

3rd Floor – Mail Code 4428

Southern Illinois University Carbondale, 1255 Lincoln Drive, Carbondale, IL 62901-4428.

Electronic applications may be submitted to vmanne@siu.edu

Deadline to Apply - August 5, 2016 or until the position is filled.

Number of Positions - 1


Department Name and Location - Office of Student Engagement – SIU Student Center

% of Time - 50%

Job Description -

The Graduate Assistant for Fraternity & Sorority Life will report directly to the FSL Coordinator within the Office of Student Engagement. Primary responsibilities include:

  • Advise, coordinate, & promote fraternities & sororities (fsl.siu.edu) & their programs, including advising one of the following councils: Interfraternity Council, Panhellenic Association, Multicultural Greek Council or National Panhellenic Council.
  • Assist the Fraternity and Sorority Life team in planning, implementing and evaluating various programs and activities.
  • Advise/attend meetings of governing councils and honor societies.
  • Assist in organizing and facilitating officer training and transition retreats.
  • Assist in planning major events such as Recruitment Activities, Greek Sing, Variety Show, Greek Week, Greek Awards, etc.
  • Assist in the Greek Standards evaluations. 
Help with any other task as needed.

Qualifications -

Graduate Assistant for Fraternity & Sorority Life must:

  1. Be an unconditionally admitted Graduate Student at SIU Carbondale
  2. Demonstrate strong commitment and proficiency of Greek lettered organizations, with
  3. Prior experience in Greek Letter Organization, with leadership development, student organizations, event management and/or assessment
  4. Highly motivated, organized, patient and collaborative
  5. Demonstrate high motivation, good interpersonal skills, flexibility and ability to strive in fast-paced environment

Excellent written and verbal skills; Proficiency with latest social media is a plus willingness to work nights and weekends as needed

Time Period of Position - Position is available beginning August 10, 2016 (Fall) – May 13, 2017 (Spring)

How to Apply - Submit a cover letter, names of 3 references, & resume to greeks@siu.edu

Deadline to Apply - August 5, 2016 or until the position is filled.

Number of Positions - 2
Department Name and Location - Center for English as a Second Language (CESL) Faner Hall 3242

% of Time - 50%

Job Description -

IT Graduate Assistant:

CESL is looking for a GA to provide exceptional technology services to faculty, staff, and students. This position maintains and troubleshoots departmental computers, computer labs, and software programs. The candidate will maintain a multi-language website, create technology training for faculty and student workers, supervise student workers, maintain and troubleshoot the departmental server, and track loaned equipment. The candidate should be able to assist with Mac and PCs, along with D2L, FileMaker Pro, and Office suite. Includes additional duties assigned by the CESL director.

Qualifications -

The candidate should be admitted to the graduate school. The individual should be responsible, prompt, honest, and courteous. It is necessary to have good English skills and experience working with non-native English speakers. Ability to speak another language and/or SEO experience is a plus.

Time Period of Position - Fall 2016 with possible renewal for Spring 2017

How to Apply -

CESLHires@siu.edu

No phones calls or in-person visits, please

Deadline to Apply - August 2, 2016

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Lingle Hall

% of Time - 50%

Job Description -

Assist the Head Track and Field Coach in all assigned administrative operations of the track and field program.  Must adhere to all departmental policies and procedures, as well as the rules and regulations of the university, the Missouri Valley Conference and the NCAA.

Help coordinate travel arrangements for teams, including scheduling team travel to away events, negotiating hotel accommodations and securing group transportation.  Aid in determining schedules and itineraries for trips, develop rooming lists and supervise per diem payments.

Assist in meet management (for track and field/cross country home competitions), facility management, equipment distribution, and alumni relations.

Prepare required compliance reports on behalf of coaching staff. 

At the direction of the coaching staff, coordinates recruiting visits, including schedules, hotel and meal arrangements.

Other duties as assigned by the Head Coach.

Qualifications -

SIUC graduate student admitted to a graduate program.

The candidate must have high motivation with a capacity for hard work. The ability to interact comfortably with those individuals and constituency groups (student-athletes, alumni, coaches, parents, etc.) that are crucial to the SIU Track & Field program. Ability to work independently and with minimal supervision, ability to handle sensitive information, and assist with basic office duties as assigned by staff. Excellent communication and organizational skills required. Prior experience with track and field programs is preferred, as well as knowledge of NCAA rules.

Time Period of Position - Fall 2016 and Spring  2017

How to Apply -

Candidates are required to submit the following: Resume, Cover Letter, Contact information for 2 professional references

Please send to:

Kathleen Raske

Intercollegiate Athletics

Track & Field Office - 128 Lingle

Mailcode 6620

Southern Illinois University

Carbondale, IL   62901

Or via email to:

raske@siu.edu

Deadline to Apply - August 1, 2016 or until the position is filled

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, 0089 Boydston Center

% of Time - 50%

Job Description -

Job responsibilities include assisting the Director of Equipment in ordering, receiving, distributing, retention, inventorying, laundering, repair, and other responsibilities as assigned. Sport responsibility include, but not limited to Women’s Basketball, Baseball, Track, and Women’s Golf as well as other support groups within the Athletics Department. Knowledge and understanding of NCAA, Missouri Valley conference, and SIU policies and procedures is important.

Qualifications -

Must be a college graduate and accepted into the graduate program at SIU. Candidate must have previous work experience in college/professional level equipment room. Must be willing to work nights, weekends, and if necessary travel with respected sports. This individual must be a self-starter, self-motivated, work well with other, and communicate in an effective manner, as well as have a positive attitude.

Time Period of Position - Fall Semester 2016 and Spring Semester 2017

How to Apply -

Please send cover letter, resume, and references to Adam Borts at Aborts@siu.edu or to the address below:

Adam Borts

0089 Boydston Center

1490 Douglas Dr.

Carbondale, IL 62901

Deadline to Apply - July 27, 2016 or until the position is filled

Number of Positions - 1


Department Name and Location - Graduate School, Office of the Assistant Dean - Student Services Building, Room 321

% of Time - 50%

Job Description -

This position will provide assistance to the Assistant Dean of the Graduate School.  Duties include: assisting students with Fulbright applications, thesis and dissertation format, data, and assisting with the Commencement ceremony.

Qualifications -

SIUC graduate student admitted to a graduate program.  Excellent knowledge of Word and pdf conversion required. Working knowledge of Excel, PowerPoint and computers in general is needed. Must be self-motivated, and have excellent written and verbal communication skills.

Time Period of Position - Starting August 22, 2016

How to Apply - ABSOLUTELY NO PHONE CALLS PLEASE.

Mail a complete application packet containing a letter of interest, a current resume, and the names, addresses and phone numbers of three references to:

Dr. Ratna Sinha, Graduate School, SSB Room 321, MC 4716, SIUC, Carbondale, IL 62901

Or email mdwilliams@siu.edu

Deadline to Apply - August 1, 2016

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics

% of Time - 50%

Job Description -

Helping with concession operations including but not limited to hiring, scheduling, Pcard paperwork, receiving and stocking all concessions inventory, and working all athletic and special events.

Qualifications -

Must be accepted to a SIU Graduate program in Business Administration, Hospitality, Food Management, or related field.

Cash handling experience

Strong Organizational skills

Proficient in Microsoft Excel

Physical able to lift 50+ pounds

Able to be on feet for long periods

Must pass a background check

Time Period of Position - Fall 2016-Spring 2017

How to Apply - Email letter of interest, resume and all available class schedules to hmiranti@siu.edu

Deadline to Apply - July 29, 2016

Number of Positions - 1