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Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

* For Research GA appointments at Morris Library, please check their web page



Department Name and Location - Plant & Service Operations

% of Time - 50%

Job Description -

  • Compile Various accounting & statistical reports
  • Process paperwork & update access database related to Fixed Assets
  • Verify, code & process Procurement card transactions
  • Assist in the preparation and routing of Inventory payments to Vendors
  • Code & Verify accuracy on Non-Labor transactions for input into Physical Plant ICSS for costing
  • Assist in maintaining written procedures
  • Assist in preparation of financial reporting as required

Qualifications -

  • Bachelor’s degree preferably in Accounting
  • Enrolled in a graduate degree program (preferably MACC or MBA)
  • Extremely organized and detailed oriented
  • High level of initiative and self-motivation
  • Strong understanding in Microsoft Excel
  • Strong Understanding of database functions
  • Strong problem solving skills

Time Period of Position - Begin Spring 2015 

How to Apply - Submit cover letter, current resume and names and phone numbers for 3 references to Sofie Beckman at sofieb@pso.siu.edu.

Deadline to Apply - January 19, 2015 or until position is filled.

Number of Positions - 1


Department Name and Location - Graduate and Professional Student Council - Third Floor Student Center

% of Time - 25%

Job Description - Provide administrative support to the Vice President of Administrative Affairs. Be able to hold 15-20 office hours a week. Be able to navigate WordPress platform for updating the council's webpage.

Qualifications - Admission to Graduate School and acceptance into an academic degree program (PhD student preferred). Strong interpersonal skills necessary. Experience working with minority, first generation and/or low income college students and/or former student participant in a TRIO program. Strong research and writing skills required.  Experience in planning co-curricular and advising activities. Experience with Microsoft Word, Excel, Publisher, and Adobe preferred. Must be a multi-tasker with good organization skills, detail oriented, have ability to prioritize and work without direct supervision at times. Articulate and proficient oral and written communication skills are a must. Extensive knowledge of the campus and available academic resources preferred. Available for some evening and weekend job responsibilities.

Time Period of Position - Spring Semester 2015 

How to Apply - Email gpsc@siu.edu only.

Deadline to Apply - December 4, 2014

Number of Positions - 1


Department Name and Location - McNair Program-CURCA Woody Hall B145

% of Time - 50%

Job Description - Provide academic and professional coaching for current scholars. Communicate with scholars regularly including by email and/or phone to discuss their research projects, current coursework and plans and options for graduate study. Make recommendations for academic and professional interventions (referral to tutoring or other support services office). Help prepare scholars for graduate school fairs, campus visits, research conferences and the graduate school tours. Develop and implement workshops and/or online modules focused on graduate school success, financial literacy and professional skills. Assist in planning program events such as the Welcome Ceremony, Research Symposium, Monthly Meetings, Conference Travel, Summer Research Institute, and other grant related events. Connect participants to scholarships and undergraduate research opportunities both on and off campus. Coordinate outreach and recruitment efforts. Maintain alumni database. Maintain program website.

The Ronald E. McNair Postbaccalaureate Achievement Program is a comprehensive graduate school preparation program funded by a grant from the U.S. Department of Education and provides support for low-income/first-generation college students or students who are members of a group which is underrepresented in graduate education. By participating in the program, scholars increase and refine their academic skills and learn the tools necessary to be successful in graduate schools.

Qualifications - Admission to Graduate School and acceptance into an academic degree program (PhD student preferred). Strong interpersonal skills necessary. Experience working with minority, first generation and/or low income college students and/or former student participant in a TRIO program.  Strong research and writing skills required. Experience in planning co-curricular and advising activities. Experience with Microsoft Word, Excel, Publisher, and Adobe preferred. Must be a multi-tasker with good organizational skills, detail oriented, have ability to prioritize and work without direct supervision at times. Articulate and proficient oral and written communication skills are a must. Extensive knowledge of the campus and available academic resources preferred. Available for some evening and weekend job responsibilities.

Time Period of Position - Spring 2015  *This office is an administrative office and follows the university calendar. 

How to Apply - Submit Resume/CV, cover letter and 3 references to Rhetta Seymour at rseymour@siu.edu. List email subject line as: “Applying for McNair GA Position Spring 2015 Please no phone calls or visits.

Deadline to Apply - December 5, 2014

Number of Positions - 1


Department Name and Location - Associate Provost for Academic Programs

% of Time - 25%

Job Description - Provide customer service in a fast-paced academic office to campus-wide faculty, staff and students. Process large volumes of paperwork by reviewing, editing, scanning and logging. Research policies and write summary documents. Research accreditation standards. Maintain database for degree program and course changes for entire campus. Update database for proposed adjustments to educational units, curriculum, and degrees. Update and edit Associate Provost for Academic Program’s webpage. Job duties vary from day to day. 

Qualifications - Bachelors degree and admitted to Graduate School. Articulate and proficient oral and written communication skills are a must. Extensive knowledge of the campus and available academic resources preferred. Experience with confidential customer service and FERPA requirements. Experience with Microsoft Word, Excel, Access, and Adobe preferred. Must be a multi-tasker with good organizational skills, detail oriented, have ability to prioritize and work without direct supervision at times.

Time Period of Position - Begins Jan 5, 2015

How to Apply - Submit Resume, cover letter and 3 references to Ruth O’Rourke at rorourke@siu.edu.  Pease no phone calls or visits!

Deadline to Apply - December 1, 2014

Number of Positions - 1


Department Name and Location - Center for Teaching Excellence, Morris Library, Room 180

% of Time - 50%

Job Description - SIUonline Responsible for assisting with the development of instructional materials and supporting online distance education initiatives with a focus on custom programming of learning objects, applications, and other online solutions. Position also includes the responsibility to provide customer service support for SIUonline via walk-in customers, phone, email, or instant messaging. Skills involve building & editing online courses, web pages, creating instructions for software & other online tools, building/editing Microsoft Office documents, and other support materials for classroom and online instruction. Strong problem solving, written & oral communication skills are required. (Available hours must be between 8:00 a.m. and 5:00 p.m. Schedule is negotiable).

Qualifications -

Required Qualifications: Admission to Graduate School and acceptance into an academic degree program. Applicant must also have working knowledge of the use of Dreamweaver, coding/troubleshooting HTML, designing & editing CSS templates, and Microsoft Office products.  Strong problem solving skills and written & oral communication skills are also required.

Preferred Qualifications: Preferred skill/experience in one or more of the following:

  • web programming (HTML5, XHTML, XML, CSS, PHP, MySQL, Java, Javascript, AJAX, perl, Jquery etc.)                           
  • help desk/customer service experience
  • developing mobile applications
  • Learning Management Systems, such as Desire2Learn
  • designing & creating graphic images using Photoshop
  • developing multimedia such as Flash and HTML5 ·SCORM
  • scanning images & documents
  • wikis, blogs, & podcasts

Time Period of Position - Jan 19, 2015 – June 30, 201. Includes opportunity for extended contract.

How to Apply - Submit cover letter describing your experience related to this position with available work hours, current resume, and sample work including a description of your development/programming skills that went into the sample work (can be included in the cover letter) to the Center for Teaching Excellence (Morris Library, room 180). Drop off at front desk or via Campus Mail to: Morris Library, Mail Code 6510, SIU. No walk-in inquiries. All applicants must include an electronic sample of work with the application that demonstrates their skills. The format of this sample work can be presented via a URL address or on DVD/CD. Applications without sample work will not be considered.

Deadline to Apply - Jan 19, 2015 or until filled

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics - Lingle Hall

% of Time - 50%

Job Description - Duties include, but are not limited to, assisting with promotions activities at games and events, producing games and events, coordinating multiple aspects of game presentation,  development of advertising materials

Qualifications - Admitted to a graduate program at SIU. 

Time Period of Position - Begins Spring Semester, renewable for 2nd year

How to Apply - Send cover letter, resume, and references to Kindra Ferrell at kferrell@siu.edu 

Deadline to Apply - December 1, 2014

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics - Lingle Hall

% of Time - 50%

Job Description - Duties include, but are not limited to, assisting with student payroll, deposit for athletic events, reviewing P-Card transactions, maintaining office supply inventory, reconciling athletic accounts to AIS reports, supervise student workers, data entry.

Qualifications - Admitted to a graduate program at SIU.  Preferably with a degree in business with experience using Excel.

Time Period of Position - Begins Spring Semester, renewable for 2nd year

How to Apply - Send cover letter, resume, and references to Kindra Ferrell at kferrell@siu.edu 

Deadline to Apply - December 1, 2014

Number of Positions - 1


Department Name and Location - College of Education and Human Services (COEHS), Dean’s Office, Wham 135

% of Time - 25%

Job Description - Co-editor of Journeys Magazine.  Assisting the Web Specialist of the college in the research and development of the Journeys Magazine and other various communication vehicles. This position is responsible for researching and developing a creative story line and coordinating information and photographs in order to produce a quality publication that is distributed throughout the SIU campus and to COEHS students and alumni.  Journeys is published Spring and Fall semester.

Qualifications - Admission to Graduate School and acceptance into an academic degree program. Enrolled full-time. Applicant must also have working knowledge of Microsoft Office products and as well as:

  • Excellent grammar and writing composition and communication skills. 
  • Investigative reporting and journalistic hierarchy writing style.
  • Basic photography skills.
  • A professional demeanor.
  • Self discipline to meet deadlines.
  • Excellent organizational skills.
  • Computer literate, social media skills and problem solving abilities.
  • Creativity and attention to details.  
  • A willingness to learn new skills.
  • Ability to take instructions and to prioritize.

Time Period of Position - January 20, 2015 to May 15, 2015. Contract will be per semester with a renewal option for each semester thereafter based on performance and funding availability.

How to Apply - Submit cover letter describing your experience related to this position with available work hours, and current resume. Include two (2) writing examples. One in academic style and one in creative writing style.  Send via Campus Mail to: COEHS Journeys, Mail Code 6224, SIU, or as an email attachment to jij1@siu.edu. No walk-in inquiries.

Deadline to Apply - December 2, 2014

Number of Positions - 1


Department Name and Location - Information Technology – Computer Learning Centers.  Faner 1025, ASA 11, Rehn 21 & Wham 210

% of Time - 50%

Job Description - Graduate Assistants/Shift Supervisors in the Computer Learning Centers will act as shift supervisors in charge of lab operations, supervising student workers and additionally provide technical and practical assistance to the student, staff and faculty customers of the Computer Learning Centers.

Qualifications -  Minimum: Admission to Graduate School and a degree program, good management skills, self-motivation, willingness to take charge and give orders, good working knowledge of microcomputers and broad understanding of network environments, excellent written and verbal communication skills, strong people skills.  Preferred Qualifications:  Management, supervisory and customer service experience.

Time Period of Position - Immediately - May 16, 2015.

How to Apply - Submit: Resume with cover letter, unofficial transcript(s), and names and phone numbers of three (3) references.   Computer Learning Center 1, Faner 1025, Mailcode 4532, Southern Illinois University Carbondale, Carbondale, IL  62901 Or Email lbullard@siu.edu

Deadline to Apply - November 19, 2014

Number of Positions - 2


Department Name and Location - Workforce Education and Development - Pulliam 212

% of Time - 25%

Job Description -  Provide support to director, academic advisor, and technical training evaluator of WED's Off-Campus Degree Program (OCDP). Position consists of primarily clerical and data entry tasks; proof-reading. May be asked to attend various monthly meetings as necessary. Other related tasks as required.

Qualifications - Must be a doctoral student with at least one degree in Workforce Education and Development (or related field), OR second-year Master's student with at least one degree in Workforce Education and Development (or related field).  Must be able to follow policy and procedure protocols, pay attention to detail, problem-solve, work individually as well as part of a team, and must have good interpersonal and phone skills.

Time Period of Position - Spring 2015

How to Apply - Complete the application at the following link: http://ehs.siu.edu/wed/_common/documents/graduate/wed-ga-application-form.pdf and submit with your resume and three reference letters to Liz Lentz-Hees at elhees@siu.edu or in person at Pulliam 212.

Deadline to Apply - Monday, December 1, 2014

Number of Positions - 1


Department Name and Location - Undergraduate Admissions, Student Services Building

% of Time - 25%

Job Description -  The Graduate Assistant for Undergraduate Admissions will support new student recruitment. With this position comes the responsibility of compiling data for weekly reports using the Customer Relationship Management (CRM) tool Connect, utilizing SIU’s Student Information System (Banner), data entry, coordinating mailings, etc. This position requires a very detailed oriented person. Other daily job tasks will include answering phone calls, handling and distributing office paperwork. This position requires a set schedule where he/she can work a few hours each day of the week (M-F).

Qualifications -

Required Qualifications:

1) Must be admitted to the Graduate School at SIU Carbondale in pursuit of a Master’s degree.

2) Must have a GPA of at least 3.2.

3) Strong understanding of basic computer skills (Microsoft Excel and Microsoft Word)

4) Should be extremely organized and detail-oriented with strong written and verbal communication skills.

5) Needs to show a high level of initiative and self motivation.

Preferred Qualifications:

1) Demonstrated skill in data management and analysis.

2) Experience with a Customer Relationship Management System and Banner.

3) Knowledge or familiarity with student recruitment or new student orientation.

4) Previous experience in a data and/or secretarial position.

Time Period of Position - January, 2015 - May, 2015

How to Apply -  No phone calls please.  Submit a resume and contact information for three references to Seiquest Williams at admsiuc@siu.edu.

Deadline to Apply - November 14, 2014

Number of Positions - 1