GA Job Postings | Graduate School | SIU

SIU Logo

Graduate School

Target - Excellence!

SIU student research

Graduate Administrative Assistantship Job Postings Main Content

Please contact the hiring department concerning the Graduate Assistant jobs posted here.

When applying for an administrative graduate assistantship, please be aware of the taxation rules and policies that apply to administrative assistantships only.

* For Research GA appointments at Morris Library, please check their web page


Department Name and Location - SIU Alumni Association, Colyer Hall 1235 Douglas Drive, Carbondale, IL 62901

% of Time - 50% - 20 hours a week

Job Description -

This position provides direct assistance in the database management, customer service initiatives, marketing activities and administrative duties of the SIU Extern Program.  This position will:

  • Coordinate a team of college representatives in the selection and placement of Extern participants 
    • Manage the SIU Extern Program database (currently Access) by entering data, developing reports, interrupting reports and ensuring accuracy of the database information
    • Participate as an active member in the promotion and evaluation of the SIU Extern Program
    • Perform administrative duties which included but are not limited to preparing forms, crafting professional emails, event and meeting scheduling, filing necessary paperwork and communicating with both on and off campus professionals
    • Participate in University & Association events and programs that include but are not limited to New Student Orientations, SIU Open Houses, professional development seminars, philanthropy activities, etc. 
    • Promote courtesy and open communication while conveying a customer-service attitude that views each SIU student, faculty and staff, alumni, and friend of the Association as a valuable member of the university and community
    • Other responsibilities may include: administrative assistance with the Student Alumni Council, research on trending student alumni programs and other related duties as assigned
Qualifications -

Candidates need to be adaptable, punctual, courteous, motivated, and have the ability to work well on their own as well as on a team.  The environment can be fast-paced and deadlines are present.  Candidates should also have:

  • Exceptional oral and written communication skills
  • Experience with basic Microsoft Office principals with knowledge of Access preferred
  • Ability to work varied hours in the response to changing program and activity schedules
  • A strong sense of personal responsibility and professionalism
  • Prior knowledge of the SIU Alumni Association Extern Program

Candidates should be an unconditionally admitted graduate student at SIU Carbondale in one of the following programs: Business Administration, Higher Education, Public Administration, Workforce Education and Development or closely related field. 

Time Period of Position - August 1st, 2016 - May 12th, 2017

How to Apply -

Submit a letter of interest, resume, and names, addresses and phone numbers of three professional references to:

Emily Spann

Director of Student Relations

emilys@alumni.siu.edu

Deadline to Apply - July 15th or until position is filled. 

Number of Positions - 1


Department Name and Location - Health Care Management Program, School of Allied Health, College of Applied Sciences and Arts

% of Time - 25

Job Description -

Assist with classroom instruction, exams, record keeping, and other miscellaneous projects.

Obtain materials needed for classes, including text, copying, etc.

Assist professor in research needs.

Troubleshoot D2L issues.

Other duties as assigned.

Qualifications -

Must be admitted into graduate school, be in good academic standing, and take at least 8 credit hours of graduate level courses during the spring semester in order to be considered for this position.

Have good organizational, oral and written communication skills.

Ability to work independently.

Energetic and self-motivated.

Time Period of Position - 8/16-12/31/16

How to Apply -

Send email to mwalter@siu.edu

Deadline to Apply - July 1, 2016

Number of Positions - 1


Department Name and Location - Information Technology – Computer Learning Centers.  Faner 1025

% of Time - 50

Job Description -

Graduate Assistants/ Shift Supervisors in the Computer Learning Centers will act as shift supervisors in charge of lab operations, supervising student workers and additionally provide technical and practical assistance to the student, staff and faculty customers of the Computer Learning Centers.

Qualifications - 

Minimum:  Admission to Graduate School and a degree program, good management skills, self motivation, willingness to take charge and give orders, good working knowledge of microcomputers and broad understanding of network environments, excellent written and verbal communication skills, strong people skills.

Preferred Qualification:  Management, supervisory and customer service experience

Time Period of Position - 8/15/2016-05/12/2017

How to Apply -

Submit: Resume with cover letter, unofficial transcript(s), and names and phone numbers of three(3) references.

Computer Learning Center 1, Faner 1025, Mailcode 4532, Southern Illinois University Carbondale, Carbondale, IL  62901 Or Email lbullard@siu.edu

Deadline to Apply - July 5, 2016

Number of Positions - 2


Department Name and Location - Career Services, Student Services Building, Suite 0179

% of Time - 50% , 20 hrs/wk

Job Description -

Responsibilities include meeting with students to assist with writing resumes, cover letters, interviewing skills, job and internship searches, career advising and other employment service related assistance.  GAs conduct mock interviews, give oral presentations to classes and student organizations on various employment topics, and assist with job fairs, workshops, open houses, NSOs and other special events hosted by Career Services.

Qualifications - 

Admission to Graduate School and acceptance (pending applications considered) into one of the following academic degree programs: Counselor Education, College Student Personnel, WED-Human Resources

Must have strong written and verbal communication skills (English) as GAs frequently edit the writing of students and alums.

Must have a positive attitude and enjoy working one-on-one with students and alumni needing assistance. 

Must be available some evening hours.

Time Period of Position - August 16, 2016 through May 12, 2017

How to Apply -

Send cover letter, resume, the names and contact information of 3 professional references to:

Jaime Conley-Holt, SIU Career Services, 1263 Lincoln Drive, MC 4703, SIU, Carbondale, IL

Please no phone calls or email submissions.

Deadline to Apply - June 30, 2016

Number of Positions - 2


Department Name and Location - Exploratory Student Advisement

% of Time - 50%

Job Description -

Assist graduate assistants, advisors, and Director of ESA as well as the Assistant Dean of University College with data collection, data entry, data analysis, and reporting for the purpose of assessment and retention.

Facilitate advising outreach programs.

Process required administrative paperwork and reports pertaining to services provided by the unit and college.

Maintain confidentiality of student information as required by university, state and federal regulations.

Other duties as assigned by the Director of ESA and Assistant Dean of University College

Qualifications - 

Current graduate student, preferably within the College Student Personnel Program, Social Work, Education or related field. Full time enrollment at SIU Carbondale.

Applicants should be comfortable working in a flexible but fast paced environment and should possess strong interpersonal communication skills.

Working knowledge of computer programs and ability to keep accurate detailed records a must.  Proficiency with Excel and experience with Banner preferred.  Must have the ability to work well with diverse groups, with team building skills and ability to take the lead on group projects.

(Available working hours must be between 8:00am and 5:00pm on weekdays.  Schedule is negotiable.)

Time Period of Position - Fall 2016, Contract may be renewable, depending on funding and performance

How to Apply -

NO WALK-INS

To apply, email the following to kylie22@siu.edu

1. Cover letter describing your experience related to the position; specify previous/current experience with data, reporting, and assessment.

2. Available working hours along with a copy of your fall schedule;

3. Current resume;

Deadline to Apply - 4:30pm, Wednesday, July 6th  2016

Number of Positions - 1


Department Name and Location - Office of Information Technology, SalukiTech – Northwest Annex A

% of Time - 50%

Job Description -

Work as a team member in the SalukiTech Call Center answering calls and assisting the SIU community with technical issues over the phone, such as password resets, email access, networking issues. Specific duties of this GA position will include: 

  • Supervise student workers on daily tasks and escalated support issues. 
  • Manage student worker scheduling to maintain 24/7 coverage including: time off requests, sub-shifts, and payroll 
  • Coordinate changes to internal wiki and SharePoint 
  • Work with SalukiTech Call Center Manager to ensure excellent customer service and follow-up on each call and any outstanding tickets 

Monitor SalukiTech email account and check SalukiTech website for out of date

Qualifications - 

Current graduate student, with a strong interest in computers. 

Applicants should be comfortable working in a flexible but fast paced environment and should possess strong interpersonal communication skills. 

Working knowledge of computer programs and ability to keep accurate detailed records.  Must have the ability to work well with diverse groups, with team building skills and ability to take the lead on group projects. 

Time Period of Position - Fall 2016; Contract may be renewable, depending on funding and performance.

How to Apply -

NO WALK-INS 

To apply, email the following to derekschaubert@siu.edu 

1. Cover letter describing your experience related to the position; 

2. Available working hours along with a copy of your fall schedule; 

3. Current resume; 

4. Personal statement (~ 2 pages) indicating your professional experience, educational goals, professional interests; academic achievements, honors, awards, publications and extracurricular activities. 

Deadline to Apply - 4:30pm, Friday, July 15th 2016

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, 0089 Boydston Center

% of Time - 50%

Job Description -

Job responsibilities include assisting the Director of Equipment in ordering, receiving, distributing, retention, inventorying, laundering, repair, and other responsibilities as assigned. Sport responsibility include, but not limited to Women’s Basketball, Baseball, Track, and Women’s Golf as well as other support groups within the Athletics Department. Knowledge and understanding of NCAA, Missouri Valley conference, and SIU policies and procedures is important.

Qualifications - 

Must be a college graduate and accepted into the graduate program at SIU. Candidate must have previous work experience in college/professional level equipment room. Must be willing to work nights, weekends, and if necessary travel with respected sports. This individual must be a self-starter, self-motivated, work well with other, and communicate in an effective manner, as well as have a positive attitude.

Time Period of Position - ASAP –  Summer Semester

How to Apply - Please send cover letter, resume, and references to Adam Borts at Aborts@siu.edu or to the address below:

Adam Borts

0089 Boydston Center

1490 Douglas Dr.

Carbondale, IL 62901

Deadline to Apply - June 17, 2016 or until the position is filled

Number of Positions - 1


Department Name and Location - Exploratory Student Advisement

% of Time - 50%

Job Description -

Mentor a specific number of ESA students, monitoring/documenting academic progress and social growth.

Discuss and clarify mentees’ academic and career goals by setting short and long term strategies for understanding and achieving these goals.

Assist mentees with time management, explain academic policies and procedures, and make appropriate referrals to other academic and student support services.

Assist mentees in making the connection with appropriate college advisors and faculty.

Facilitate advising outreach programs.

Process required administrative paperwork and reports pertaining to mentoring services.

Maintain confidentiality of student information as required by university, state and federal regulations.

Other duties as assigned by the Director of ESA and Assistant Dean of University College.

Qualifications - 

Current graduate student, preferably within the College Student Personnel Program, Social Work, Education or related field. Full time enrollment at SIU Carbondale.

Applicants should be comfortable working in a flexible but fast paced environment and should possess strong interpersonal communication skills.

Working knowledge of computer programs and ability to keep accurate detailed records.  Must have the ability to work well with diverse groups, with team building skills and ability to take the lead on group projects.

 (Available working hours must be between 8:00am and 5:00pm on weekdays.  Schedule is negotiable.)

Time Period of Position - Fall 2016; Contract may be renewable, depending on funding and performance.

How to Apply -

NO WALK-INS

To apply, email the following to kylie22@siu.edu

1. Cover letter describing your experience related to the position;

2. Available working hours along with a copy of your fall schedule;

3. Current resume;

4. Personal statement (~ 2 pages) indicating your professional experience, educational goals, professional interests; academic achievements, honors, awards, publications and extracurricular activities.

Deadline to Apply - 4:30pm, Friday, June 17th 2016

Number of Positions - 1


Department Name and Location - SIU Extended Campus; NWA-A, room 134

% of Time - 50%

Job Description - Assist in the design and implementation of an inventory project management process with in SIU Extended Campus; assist with other types of projects, day-to-day team management and operations; and other duties as assigned. Asset management experience is a plus

Qualifications - 

Essential Work Competencies:

Excellent customer service skills; Ability to give and follow oral and written instructions; Ability to interact with team and students in a positive manner; Ability to multitask; Ability to lead, prioritize, and arrange job assignments;

Recommended Experience:

Excel, Word, and Access

Time Period of Position - Summer 2016

How to Apply - Email resume and three references (2 work experience and 1 personal) to ecpersonnel@siu.edu.

Deadline to Apply - June 15, 2016

Number of Positions - 1


Department Name and Location - College of Education and Human Services, Dean’s Office - Wham Education Building, Room 115

% of Time - 50%

Job Description -Perform various tasks and responsibilities in accounting and human resources work. 

Examples:  Review and learn various procedures and systems.  Prepare/revise procedure manuals. Review and edit various forms for processing as well as prepare paperwork as requested. Order and reconcile various products and services as required. Other duties as assigned or needed.

Qualifications - Incumbent should have skills that include the following:

1)       Detailed oriented with ability to audit materials.

2)       Analytical thinking and problem solving aptitude

3)       Great customer service skills

Strong math and writing skills

Time Period of Position - Fall 2016 semester with continued reappointment with good performance in position.

How to Apply -Complete application at the Dean’s Office in Wham Building, room 115. Application is at the reception desk.

Deadline to Apply - June 17, 2016 or until filled

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Boydston Center

% of Time - 50%

Job Description -

Primary responsibilities will be providing athletic training services for an assigned sport intercollegiate sport at Southern Illinois University Carbondale including travel.  Assist with day-to-day operation of athletic training room. Assist with inventory and other administrative duties.

Qualifications - 

The successful candidate will be NATABOC-certified or eligible, IL licensed or eligible.  Applicants must secure admission to one of the graduate programs offered by the Graduate School at SIU Carbondale prior to start date.

Time Period of Position - Position starting Summer semester 

How to Apply -

Send letter of interest, resume, unofficial transcripts, and 3 references to:

Kristen Trotter, ATC

Intereim Ass't AD- Sports Medicine

Lingle Hall

Carbondale, IL 62901-66201

ktrotter@siu.edu

Deadline to Apply - May 24, 2016 or until positions are filled.

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Troutt-Wittmann Academic Center

% of Time - 50%

Job Description -

The academic graduate assistant will work with a select group of student-athletes under the direction supervision of the Assistant Athletic Director.  During regularly scheduled hours, the academic graduate assistant will provide academic support and mentoring to student-athletes.  The academic graduate assistant will also provide assistance to the Student Athlete Advisory Committee (SAAC), a registered student organization on campus.  Additional responsibilities include facilitating educational programming, organizing community service opportunities and implementing new programming for student-athletes.  Evening and weekend hours required. 

Qualifications - In order to be considered for this position, individuals must

 ■     Be admitted to a graduate program at SIU Carbondale

 ■     Demonstrate a strong commitment to the educational success of student-athletes.

 ■     Ability to multi-task in highly demanding office environment

 ■     Demonstrate high motivation, strong interpersonal skills, professionalism and proficiency in Microsoft Office.

Time Period of Position - To begin summer 2016

How to Apply -

Email cover letter, a current resume and the names and contact information of three references to Liz Jordan, Academic Advisor at lizz4286@siu.edu.   No Phone calls or Walk Ins.

Deadline to Apply - May 24, 2016

Number of Positions - 1


Department Name and Location - Intercollegiate Athletics, Lingle Hall

% of Time - 50%

Job Description -

Duties include, but are not limited to, assisting with increasing the Saluki Athletic Scholarship Fund monetary value through donations, creating and implementing strategies to increase donations, assisting with graphic design, planning events catered around athletic outings, and hosting events during athletic outings.

Qualifications -

Admitted to a graduate program at SIU. Business background with prior experience in sales and fundraising preferred.

Time Period of Position - Summer 2016

How to Apply -

Send cover letter, resume, and references to Jason Fairfield at jason.fairfield@siu.edu

Please no drop ins or phone calls

Deadline to Apply - May 9, 2016

Number of Positions - 1


Department Name and Location - Fraternity & Sorority Life

% of Time - 25%

Job Description -

Graduate Assistants will participate in a rotation of assignments to provide them with a broad experience base within the various functions of the fraternity and sorority advising profession. The rotation is designed to begin developing Graduate Assistance along the Association of Fraternity & Sorority Advisors Core Competencies for Excellence in the Profession. The rotation will include:

  • Advise, coordinate, & promote fraternities & sororities (fsl.siu.edu) & their programs, including advising one of the following councils: Interfraternity Council, Panhellenic Association, or Multicultural Greek Council.
  • Assist the Fraternity and Sorority Life team in planning, implementing and evaluating various programs and activities.
  • Advise/attend meetings of governing councils and honor societies
  • Assist in organizing and facilitating officer training and transition retreats.
  • Assist in gathering data and preparing reports related to our student population.
  • Assist chapters in understanding the Greek Standards criteria and in developing action plans to achieve goals related to Greek Standards.
  • Present events for chapter officers (treasurers, social chairs, scholarship chairs, new member educators, etc.) as well as general presentations on topics such as hazing, public relations, risk management, goal setting, etc.
  • Assist in planning major events such as Recruitment Activities, Greek Sing, Variety Show, Greek Week, Greek Awards, etc.
  • Assist in the Greek Standards evaluations. 
  • Help with any other task as needed.

Qualifications -

Significant previous Fraternity/Sorority leadership experience in chapter or council is preferred.  Applicants should be currently enrolled or be granted admission to SIU graduate program, have strong oral & written communication skills, demonstrated leadership skills, positive attitude, willingness to work in a team environment, & the ability to work varied hours in response to changing program activity schedules. Preference to candidates in College Student Personnel or educational related graduate program.

Time Period of Position -

3 months.  Beginning date is March 7, 2016 and Ending on May 14, 2016.

How to Apply -

Submit a cover letter, names of 3 references, & resume to vmanne@siu.edu.

Deadline to Apply - Deadline to apply: until the position is filled.

Number of Positions - 1